Procurement Staff

Procurement / Purchasing · HEPE - Navotas

Posted: September 22, 2026 at 9:41 AM
Employment type: Regular
Applications close: October 31, 2026

What we’re looking for

Duties and Responsibilities

Paint Tinting & Preparation Perform accurate paint tinting/color-matching using the Jotun Color Bank system and tinting machine Verify tinted batches against approved color codes before release Maintain tinting equipment and monitor stock of base paints and tinters

Sourcing & Pricing Source suppliers and obtain price quotations for marine paints, spare parts, tools, and general ship supplies

Compare vendor quotes for best price, quality, and lead time Maintain an updated price list/database of frequently sourced items

Coordinate with Jotun and Graco representatives for pricing, stock availability, and promotions

Purchasing Prepare and process purchase orders based on approved requisitions

Follow up with suppliers on order status, delivery schedules, and documentation (invoices, delivery receipts)

Ensure purchases align with company budget and approval procedures

Maintain organized records of purchase orders, receipts, and supplier communications

Inventory & Labelling Receive, inspect, and record incoming stock against purchase orders and delivery receipts

Label all products accurately (item description, code/SKU, color code, batch/lot number, date received, expiry where applicable)

Maintain accurate and updated inventory records (manual or system-based)

Conduct regular physical stock counts and reconcile discrepancies Monitor stock levels and flag reorder points for critical/fast-moving items

Organize and label warehouse/stockroom shelves/bins for easy retrieval

Report slow-moving, expired, or damaged stock (e.g., paint with expired shelf life)

Ensure proper storage conditions for sensitive items (paints, chemicals, tinters)

Delivery Preparation Prepare items for delivery/dispatch, including packing, labeling, and documentation

Coordinate with logistics/delivery personnel for timely dispatch to clients or vessels

Administrative

Maintain accurate procurement records, filing, and reports

Coordinate with accounting for billing, payment processing, and reconciliation

Perform other duties and tasks as may be assigned by the Owner or Manager from time to time

Apply for this position

Full name *

Email address *Contact number *

Experience I am looking for — at least 1 years. How many do you have? *

Educational Attainment — College undergraduate. Do you meet this? *

License Holder I am looking for — None. Do you have this? *

Starting Date I need — needs Immediately. When could you start? *

Location I will put you to work — HEPE - Navotas. Are you willing to work here? *

With Driving Experience — Preferred. Do you have this? *

Willing to Render OT / Nightshift / Weekends — Preferred. Do you have this? *

Have Experience in — Procurement. Do you have this? *

MS Office and Computer Knowledge — Proficient needed. What's yours? *

Willing to Travel — Preferred. Do you have this? *

Can Work Alone — Required. Do you have this? *

For What Kind of Employment — Regular / Full-time needed. What's yours? *

Willing to Stay — Preferred. Do you have this? *

Manage People — Not required. Do you have this? *

Other Requirements — Living nearby Navotas Office. Do you have this? *

Resume / CV (optional)PDF, Word or a photo of it, up to 15 MB.

Why are you a fit for this position? *

Data Privacy Notice

Who we are

HEPE Machinery Repair and Ship Services Ltd. Co. (HEPE) decides why and how the personal data on this form is used. Under the Data Privacy Act of 2012 (RA 10173) we are the personal information controller for your application.

What we collect

Your name, email address and mobile number; your answers to this position's questions; what you write about why you are a fit; and your CV if you attach one. If we take your application further we will ask for more (for example your 201 file and documents) and tell you why at that stage.

Why we use it

To read and assess your application for this position, to contact you about it by email or SMS, and to keep a record of how the application was handled. We use it for nothing else, and we do not sell it.

Who sees it

The HEPE staff who handle recruitment. Some service providers handle it on our behalf: cloud hosting and database providers, an email delivery provider and an SMS delivery provider. Some of these may keep data outside the Philippines.

AI-assisted rating (sent abroad)

To help sort applications against what the job asks for, your answers to this form's questions and what you write about why you are a fit are sent to an artificial-intelligence service provider outside the Philippines (currently Anthropic, in the United States). Your name, email address, mobile number and CV are not sent.

The rating only helps put applications in order. It never rejects anyone: a person at HEPE reads and decides every application.

How long we keep it

If we do not hire you, we keep your application for up to 12 months after our decision. After that, the owner of HEPE reviews the list and erases your personal data. This is done by a person, not by an automatic job, so it may follow a short time after that date. If you also tick the optional talent pool box below, we keep it for up to 24 months from that date, so that we may contact you if a suitable position opens (we cannot promise one will). If you are hired, your details become your employee record, which we keep as employment, tax and social-contribution laws require.

Your rights

You may ask to see your data, correct it, object to its use, withdraw this consent, or have it erased or blocked, and you may claim damages if your rights are breached. Withdrawing consent does not undo what was lawfully done before. You may also complain to the National Privacy Commission (privacy.gov.ph).

What erasure removes: your name, email, mobile number, answers, CV and other documents, your portal sign-in and the notices raised about you. What may remain: the messages you exchanged with HR through the portal are kept exactly as written, because that record cannot be edited, so any detail you typed in them (including your name) stays in the text; only the link from the messages to your account is removed; and a protected internal log of changes made by HEPE staff may still hold earlier copies of the details it recorded.

How to reach us

Ask the HR Team of HEPE Machinery Repair and Ship Services Ltd. Co. by phone on +63 918 642 4293, or by the contact details on our website.

Privacy email: inquiry@hepesolutions.com

I have read the Data Privacy Notice above. I agree that HEPE may collect and use my personal data to process this application, including the AI-assisted rating it describes. *Optional: I also agree that HEPE may keep my details for up to 24 months, so that it may contact me if a suitable position opens.