Admin & HR Manager
Human Resources · HEPE - Bataan and HEPE - Navotas
Posted Sep 7, 2026, 2:24 PM · Closes Sep 30, 2026
HR Functions
Recruitment & Staffing
Manage hiring across both Balanga City and Navotas City offices — including technical roles (fitters, machinists, riggers) and office/admin staff
Screen and coordinate hiring for ship repair, MARPOL survey, and chandling personnel with relevant maritime/technical qualifications
Prepare employment contracts; onboard new hires using the existing 201 File template
Conduct orientation, including IT/Data Use Policy briefing (company-device-only, remote-wipe on separation)
Employee Records & Compliance
Maintain 201 files per the existing Excel template for both office locations
Apply the DOLE/SSS/PhilHealth/Pag-IBIG/BIR compliance framework already in place
Track compliance separately if Balanga and Navotas have different LGU/permit requirements
Handle labor relations, grievances, and disciplinary due process across both sites
Payroll & Compensation
Process in-house payroll (as currently structured) — attendance, timekeeping, leave credits, overtime, holiday pay
Reconcile payroll separately or jointly for Balanga/Navotas staff depending on how HEPE structures site budgets
Administer benefits enrollment and remittances
Performance & Development
Run performance appraisals for technical (ship repair, fabrication) vs. commercial (chandling, sales, dealership) roles differently, since KPIs differ
Coordinate training — e.g., Jotun/Graco product training for sales/technical staff, safety training for shipboard/yard work
Manage engagement initiatives across two physical sites
Admin Functions
Office Administration
Oversee operations at both Balanga City (main/yard-adjacent) and Navotas City (Metro Manila commercial hub) offices
Manage supplies, equipment, and inventory — including Jotun paint stock, Graco equipment, and consumables across both locations
Supervise security, maintenance, and janitorial arrangements per site
Documentation & Records
Maintain business registration and compliance docs (SEC/DTI, Mayor's Permits for both Balanga and Navotas), MARPOL-related certifications, and dealership agreements (Jotun, Graco)
Track permit renewals separately per LGU jurisdiction
Maintain digital filing aligned with the IT/Data Use Policy already established
Logistics & Coordination
Coordinate inter-office logistics between Balanga and Navotas (staff transfers, document transport, supply movement)
Manage vehicles/drivers for site visits, vessel calls, and chandling deliveries
Handle courier/logistics for parts, paint shipments, and client documents
Support to Operations
Liaise with PCG, MARPOL-related agencies, and LGUs in both jurisdictions
Support procurement for ship repair materials, Jotun/Graco stock, and general office needs
Prepare management reports covering both sites for ownership review
HEPE-Specific Considerations
Dual-site coordination is the core added complexity vs. a generic Admin/HR role — most responsibilities need a "per-site" execution plan
Role should work closely with whoever manages the HEPE Solutions ERP if HR/admin data (attendance, inventory, permits) gets integrated into it later
Given HEPE spans technical (Chief Engineer-led operations) and commercial (dealership) functions, the Admin & HR Manager needs enough cross-domain fluency to support both
