Admin & HR Manager

HR Functions

Recruitment & Staffing

Manage hiring across both Balanga City and Navotas City offices — including technical roles (fitters, machinists, riggers) and office/admin staff Screen and coordinate hiring for ship repair, MARPOL survey, and chandling personnel with relevant maritime/technical qualifications Prepare employment contracts; onboard new hires using the existing 201 File template Conduct orientation, including IT/Data Use Policy briefing (company-device-only, remote-wipe on separation)

Employee Records & Compliance

Maintain 201 files per the existing Excel template for both office locations Apply the DOLE/SSS/PhilHealth/Pag-IBIG/BIR compliance framework already in place Track compliance separately if Balanga and Navotas have different LGU/permit requirements Handle labor relations, grievances, and disciplinary due process across both sites

Payroll & Compensation

Process in-house payroll (as currently structured) — attendance, timekeeping, leave credits, overtime, holiday pay Reconcile payroll separately or jointly for Balanga/Navotas staff depending on how HEPE structures site budgets Administer benefits enrollment and remittances

Performance & Development

Run performance appraisals for technical (ship repair, fabrication) vs. commercial (chandling, sales, dealership) roles differently, since KPIs differ Coordinate training — e.g., Jotun/Graco product training for sales/technical staff, safety training for shipboard/yard work Manage engagement initiatives across two physical sites Admin Functions

Office Administration

Oversee operations at both Balanga City (main/yard-adjacent) and Navotas City (Metro Manila commercial hub) offices Manage supplies, equipment, and inventory — including Jotun paint stock, Graco equipment, and consumables across both locations Supervise security, maintenance, and janitorial arrangements per site

Documentation & Records

Maintain business registration and compliance docs (SEC/DTI, Mayor's Permits for both Balanga and Navotas), MARPOL-related certifications, and dealership agreements (Jotun, Graco) Track permit renewals separately per LGU jurisdiction Maintain digital filing aligned with the IT/Data Use Policy already established

Logistics & Coordination

Coordinate inter-office logistics between Balanga and Navotas (staff transfers, document transport, supply movement) Manage vehicles/drivers for site visits, vessel calls, and chandling deliveries Handle courier/logistics for parts, paint shipments, and client documents

Support to Operations

Liaise with PCG, MARPOL-related agencies, and LGUs in both jurisdictions Support procurement for ship repair materials, Jotun/Graco stock, and general office needs Prepare management reports covering both sites for ownership review HEPE-Specific Considerations Dual-site coordination is the core added complexity vs. a generic Admin/HR role — most responsibilities need a "per-site" execution plan Role should work closely with whoever manages the HEPE Solutions ERP if HR/admin data (attendance, inventory, permits) gets integrated into it later Given HEPE spans technical (Chief Engineer-led operations) and commercial (dealership) functions, the Admin & HR Manager needs enough cross-domain fluency to support both